Why Entrepreneurs Should Integrate HRIS Software in Their Business in Order to Focus on Value-added Tasks

As an entrepreneur, you and your team want to meet your clients where they are at in order to fulfill their wants and needs. Whether you want to launch a service or product-based business, there is a lot happening in the administrative department of the business which also requires a lot of attention to detail and may cause a distraction to you when it comes to executing your core business values.

There can also be a lot of overwhelming aspects to this and at times, throw you off course on your journey to launch your successful business.

Thankfully today, there is an option for you to automate your administrative tasks by incorporating HRIS software in order for you to focus on flow, productivity, executing value-added tasks, and organization in your work environment.

Here we will take a deeper look into the various ways an HRIS can support your company and assist with value-added tasks.

What is an HRIS system:

HRIS stands for human resources information system, it is a form of human resources software that combines multiple systems and processes to ensure the easy management of human resources, business procedures, and data entries.

An HRIS covers and provides assistance in all of the fields that a human resources department normally manages.

HRIS replaces outdated and repeated administrative processes, including the use of Excel spreadsheets with streamlined data entry and data management workflows. It also allows teams to effectively plan, centralize and control a variety of processes that are essential to the decision-making process.

By incorporating HRIS, HR professionals will have a simpler and faster overview of remaining annual leave balances, planned and recorded absences for each employee. HRIS can also result in a better employee experience, which in turn will help promote loyalty and retention.

What you should be looking for in an HRIS

Easy onboarding, benefits, payroll, and scheduling are just a few of the features that a good HRIS system should have. With all of the benefits that it has to offer, it is important to consider the exact features you want to be looking for in an HRIS. A couple of points to look out for will be:

• Mobility:

With today’s cloud-based systems being accessible across many devices, staff can access their HRIS wherever they are. Whether it is from across the building or across the country, a good HRIS is secure yet accessible and you can update it from anywhere. The hassle of when you have something urgent to do but are away from your computer should be a thing of the past.           

• User-friendliness 

Today, applications and platforms being “user-friendly” isn’t a trend, it’s an expectation. An HRIS should be easy to use and intuitive to learn, you want to look for an adoptive, simplistic and efficient system to create flow and ease for you and your employees.

• Time and scheduling 

Look out for an HRIS system that provides tools to make scheduling easy. You can look for features where you can create and edit shifts, notify employees of new schedules, monitor employee activity in real time; and block out dates to work around people’s schedules.

How HRIS software can help you with value-added tasks:

What are value-added tasks:

As the popular saying goes: “Time is money”.

As a company, you are always looking for competitive advantages that you can offer your clients to meet their needs more efficiently.

It is important for you to assess how much time in the workspace is really spent on engaging in tasks that add value to your business. It is an often occurrence that entrepreneurs spend more time on administrative tasks rather than investing in time spent on value-added tasks.

To simplify: value-added services aim to save time, save money, minimize effort and produce high-quality products or services.

How HRIS play a role in value added tasks:

HRIS has been designed for so much more than just the Human resources department of your company. It also has the ability to transform your staff by promoting morale and productivity.

Here are some examples of how HRIS plays a role in value added tasks:

• Time saving

HRIS digitalizes and simplifies routine tasks, time-off requests placed by employees with a push of a button can also be edited by team leaders and you don’t have to spend time answering questions that employees can easily access on their own, such as payslips or leave days.

• Ensures more compliance

As HRIS helps you classify and retrieve documents more efficiently, you can also streamline the compliance process! Many platforms can also connect to insurance companies and store legal documents in the system, meaning all your data is stored in one place!

• Improving supervision

By using an HRIS, senior managers and business owners can save countless hours by managing the application and interview process, setting and monitoring training objectives for new employees, and reviewing plans.

• Improve customer service

A big part of the quality of your customer service depends on the quality of your employees. You can use your HRIS to implement and manage a strategic integration and training process that provides employees with all the benefits they will need to achieve their full potential. At the end of the workday, productive and dedicated employees provide better service to your customer and add to a positive brand image for your company.

• Increase in productivity

Today’s work environment can be fiercely competitive and disruptive. Rather than spending time on repetitive tasks, employees should be spending time on high-value tasks.

Data shows that repetitive and inconvenient paper-based tasks cost $5 trillion in lost productivity every year. The integration of an HRIS can help owners, managers, and employees increase productivity and improve business outcomes. There are multiple platforms to choose from once you decide to install an HRIS for your business. A reliable and recommended one will be kiwiHR.

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